Shortcut Keys for Windows, Word, Excel

Shortcut keys assist in a simpler and faster method of navigating and executing commands in the computer software. Shortcut keys are implemented utilizing the Alt key on IBM computers/Command on Apple computers/Ctrl key/ Shift key in association with another key as per the requirement.

For example “Ctrl+S” tells the user to press and hold the Ctrl key, and then press the S key at the same time.

As you start to learn shortcut keys, you’ll see that various applications share the same. As shortcut keys constitute an essential part of the computer awareness syllabus; this article presents a list of basic shortcuts, along with shortcuts for Windows, Word, Excel, OUTLOOK, and more.

Computer Shortcut Keys-Basic Key

Shortcuts Work of shortcuts
Alt + F File menu options in the current program
Alt + E Edits options in the current program
F1 Universal help (for any sort of program)
Ctrl + A Selects all text
Ctrl + X Cuts the selected item
Ctrl + Del Cut selected item
Ctrl + C Copy the selected item
Ctrl + Ins Copy the selected item
Ctrl + V Paste the selected item
Shift + Ins Paste the selected item
Home Takes the user to the start of the current line
Ctrl + Home Go to the beginning of the document
End Go to the end of the current line
Ctrl + End Go to the end of a document
Shift + Home Highlight from the prevailing position to the start of the line
Shift + End Highlight from the prevailing position to end of the line
Ctrl + (Left arrow) Move one term to the left at a time
Ctrl + (Right arrow) Move one term to the right at a time
Read More :   5 Ways to Get the Current Date or Time in Excel

Learn about  Computer Abbreviations here.

Computer Shortcut Keys-Microsoft Windows

Shortcuts Work of shortcuts
Alt + Tab Switch between open applications
Alt + Shift + Tab Switch backwards between open applications
Alt + Print Screen Create a screenshot for the current program
Ctrl + Alt + Del Reboot/Windows task manager
Ctrl + Esc Bring up the start menu
Alt + Esc Switch between applications on the taskbar
F2 Rename selected icon
F3 Start to find from the desktop
F4 Open the drive selection when browsing
F5 Refresh contents
Alt + F4 Close the current open program
Ctrl + F4 Close window in the program
Ctrl + Plus Key Automatically set widths of all columns in Windows Explorer
Alt + Enter Open properties window of selected icon or program
Shift + F10 Simulate right-click on selected item
Shift + Del Delete programs/files permanently

Also, learn about Microsoft Windows here.

Computer Shortcut Keys-MS Word

Shortcuts Work of shortcuts
Ctrl + B Bold highlighted selection
Ctrl + C Copy selected text
Ctrl + X Cut selected text
Ctrl + N Open new/blank document
Ctrl + O Open options
Ctrl + P Open the print window
Ctrl + F Open find box
Ctrl + I Italicize highlighted selection
Ctrl + K Insert link
Ctrl + U Underline highlighted selection
Ctrl + V Paste
Ctrl + G Find and replace options
Ctrl + H Find and replace options
Ctrl + J Justify paragraph alignment
Ctrl + L Align selected text or line to the left
Ctrl + Q Align selected paragraph to the left
Ctrl + E Align selected text or line to the centre
Ctrl + R Align selected text or line to the right
Ctrl + M Indent the paragraph
Ctrl + T Hanging indent
Ctrl + D Font options
Ctrl + Shift + F Change the font
Ctrl + Shift + > Increase selected font +1
Ctrl + ] Increase selected font +1
Ctrl + [ Decrease selected font -1
Ctrl + Shift + * View or hide non printing characters
Ctrl + (Left arrow) Move one word to the left
Ctrl + (Right arrow) Move one word to the right
Ctrl + (Up arrow) Move to the beginning of the line or paragraph
Ctrl + (Down arrow) Move to the end of the paragraph
Ctrl + Del Delete the word to the right of the cursor
Ctrl + Backspace Delete the word to the left of the cursor
Ctrl + End Move the cursor to the end of the document
Ctrl + Home Move the cursor to the beginning of the document
Ctrl + Space Reset highlighted text to the default font
Ctrl + 1 Single-space lines
Ctrl + 2 Double-space lines
Ctrl + 5 1.5-line spacing
Ctrl + Alt + 1 Change text to heading 1
Ctrl + Alt + 2 Change text to heading 2
Ctrl + Alt + 3 Change text to heading 3
Shift + F3 Change case of selected text
Shift + Insert Paste
F4 Repeat the last action performed (Word 2000+)
F7 Spell check selected text and/or document
Shift + F7 Activate the thesaurus
F12 Save as
Ctrl + S Save
Shift + F12 Save
Alt + Shift + D Insert the current date
Alt + Shift + T Insert the current time
Ctrl + W Close document
Ctrl+= Set chosen text as a subscript.
Ctrl+Shift+= Set chosen text as superscript.

Also, learn about Microsoft Office here.

Computer Shortcut Keys- MS Excel

Shortcuts Work of shortcuts
F2 Edit the selected cell
F5 Go to a specific cell
F7 Spell check selected text and/or document
F11 Create chart
Ctrl + Shift +; Enter the current time
Ctrl +; Enter the current date
Alt + Shift + F1 Insert new worksheet
Shift + F3 Open the Excel formula window
Shift + F5 Bring up the search box
Ctrl + B Bold highlighted selection
Ctrl + I Italicize highlighted selection
Ctrl + D Fill
Ctrl + K Insert link
Ctrl + F Open find and replace options
Ctrl + G Open go-to options
Ctrl + H Open find and replace options
Ctrl + U Underline highlighted selection
Ctrl + Y Underline selected text
Ctrl + 5 Strikethrough highlighted selection
Ctrl + O Open options
Ctrl + N Open new document
Ctrl + P Open print dialog box
Ctrl + Z Undo the last action
Ctrl + F9 Minimize current window
Ctrl + F10 Maximize currently selected window
Ctrl + F6 Switch between open workbooks/windows
Ctrl + Page up & Page Down Move between Excel worksheets in the same document
Ctrl + Tab Move between two or more open Excel files
Alt + = Create the formula to sum all of the above cells
Ctrl + Insert the value of the above cell into the current cell
Ctrl + Shift + ! Format number in comma format
Ctrl + Shift + $ Format number in currency format
Ctrl + Shift + # Format number in date format
Ctrl + Shift + % Format number in percentage format
Ctrl + Shift + ^ Format number in scientific format
Ctrl + Shift + @ Format number in time format
Ctrl + (Right arrow) Move to next section of text
Ctrl + Space Select entire column
Shift + Space Select entire row
Ctrl + W Close document

Know more about the  Different Versions of Windows here.

Computer Shortcut Keys- Powerpoint

Shortcuts Work of shortcuts
Esc Exit the slide show and go back to the earlier live view.
Ctrl+K Enter a hyperlink.
Ctrl+M Include a new, blank slide after the chosen slide.
Ctrl+N Open a new, blank slide in a different PowerPoint program window.
CTRL + D Duplicate the current slide
Ctrl+Shift+> Increases the chosen text size by one font size.
Ctrl+Shift+< Decreases the chosen text size by one font size.
CTRL + G Group things together
F5 Start presentation from the initial slide

Read more about Microsoft Outlook, here.

We hope the above article on Computer Shortcut Keys is helpful for aspirants looking for such insights. For more, download and install the Testbook App or visit the testbook website for more updates on such similar topics from Computer Awareness, and numerous such subjects can even check the test series available to examine your knowledge regarding various exams.

Computer Shortcut Keys FAQs

Q.1 What is Ctrl M used for?

Ans.1
In Microsoft Word and other word processor programs, typing Ctrl + M indents the paragraph.

Q.2 What is Ctrl F applied for?

Ans.2
Ctrl+F is the shortcut available in the browser/operating system that enables us to find information or phrases quickly. One can use it in a Word or Google document, browsing on a website, also in a PDF.

Q.3 How many function keys are available on a keyboard?

Ans.3
Traditional PC keyboards possess 12 function keys, i.e F1 through F12. Some specific PC keyboards may possess 24 function keys, F1 through F24.

Q.4 What function keys are on which row?

Ans.4
The function keys are available on the function key row, which is overhead the number key row and is the topmost row on a keyboard.

Q.5 What along with the “ctrl” key is required to be held to cut a section of the text written in MS Word?

Ans.5
“Ctrl+X” needs to be held to cut a section of text/ image from an MS Word document.

Related Articles

Leave a Reply

Your email address will not be published.

Back to top button